To provide guidelines for programs to determine the appropriate time required for residents to attend subspecialty interviews.
This document applies to all medical residents, faculty, and staff in Postgraduate Medical Education programs at the College of Medicine, University of Saskatchewan.
Residents must advise their Program/Site Director that they require time away from training to attend their own interviews for sub-specialty or fellowship matches to have time off approved.
The Royal College (RC) Specialty Program/Site Director can, at their discretion, authorize up to 5 days of interview leave for a resident to participate in sub-specialty interviews. The Family Medicine (FM) Program/Site Director can, at their discretion, authorize up to 2 days of interview leave to attend interviews.
If more than 5 (RC) or 2 (FM) interview leave days off are required, the resident may take educational leave (if days are available to use). As per the RDoS collective agreement, educational leave shall be a minimum of seven (7) and a maximum of twelve (12) regular weekdays per academic year. If interview leave and educational leave time have been exhausted, the resident may use personal time to attend interviews.
Interview leave is considered academic time away from the program. It is not a part of the RDoS collective bargaining agreement.
Interview and/or education leave will be tracked and recorded by the program.
The program should work with the resident to ensure minimal disruption to clinical rotations.
The resident should be considerate of the time they are away from training to attend interviews and should make every effort to not be away from rotations for a significant amount of time.
If interviews are held virtually, the resident should work with their faculty supervisor(s) to attend the interview at a reasonable time and to reduce the need for time off. Interview time may be taken in between clinics, at the start of the day, at the end of the day or during an academic day if independent study time is available.
Schedulers and residents will work together to find appropriate resident coverage for any day that a resident is away from training. It is expected that open dialogue will occur between the Program Director/Site Director (or Program Administrator, as delegated) and the resident prior to the schedule finalization if there are concerns regarding coverage.
Program Transfer Interviews:
All transfer processes are vetted through the PGME office. Residents who are interested in transferring between programs (internally or externally), must contact PGME directly to discuss.
To maintain confidentiality, residents applying for transfer are not required to request time away from training to attend transfer interview(s).
Residents may use personal time to attend a transfer interview, if required. Residents should try to use time that is non-disruptive to their training, i.e., at the start or end of the day, or during an academic day if independent study time is available.
Instances or concerns of non-compliance should be brought to the attention of the Associate Dean, PGME.
Coordinator, Admissions and Resident Administration, PGME Office