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External Reviewers for Tenure and Promotion

For tenure and for promotion to Professor, an assessment from three qualified senior academics from comparable institutions is sought as described in Section E. Process of Evaluation of the University Standards and the College of Medicine Standards. Listed below are the form letters recommended for use by Departments in inviting external referees.  These can be found under Form letters to external referees - departmentalized colleges

Promotion to Professor

Invitation Re: Consideration for Promotion under Category 4 Research and Scholarly Work

Invitation Re: Consideration for Promotion under Category 5 Practice of Professional Skills

Tenure (or Continuing Status)

CATEGORY 4 RESEARCH and SCHOLARLY WORK

Invitation Re: Consideration of Tenure under Category 4 Research and Scholarly Work as ASSISTANT PROFESSOR

Invitation Re: Consideration of Tenure under Category 4 Research and Scholarly Work as ASSOCIATE PROFESSOR

Invitation Re: Consideration of Tenure under Category 4 Research and Scholarly Work as PROFESSOR

CATEGORY 5 PRACTICE OF PROFESSIONAL SKILLS

Invitation Re: Consideration of Tenure under Category 5 Practice of Professional Skills as ASSISTANT PROFESSOR

Invitation Re: Consideration of Tenure under Category 5 Practice of Professional Skills as ASSOCIATE PROFESSOR

Invitation Re: Consideration of Tenure under Category 5 Practice of Professional Skills as PROFESSOR

Scholarly Work Eligible to be Considered for Promotion

For faculty members seeking a first promotion, it is the scholarly activity beyond that demonstrated at the time of appointment that is considered. For faculty members who have been promoted and are seeking a further promotion, it is that scholarly activity beyond that demonstrated at the time of the most recent promotion that is considered. The attention of faculty recruited from an external institution is drawn to the fact that consideration for promotion must be based upon scholarly activity initiated at the University of Saskatchewan.

Promotion Before Tenure

At the University of Saskatchewan, most new faculty members are appointed at the Assistant Professor level. In terms of promotion, this means newly appointed faculty are eligible for promotion in the year following their initial appointment while still in their probationary period. Members who seek promotion in their probationary period should be aware that if promotion is granted, tenure must subsequently be achieved under the standards for the new rank, not the rank of their initial appointment. Faculty members are strongly encouraged to consult their Department Head if considering seeking promotion before tenure has been awarded. Note: Promotion during the probationary period does not diminish the length of the probationary period (Article 13.3.1)

Promotion Eligibility

An employee may be considered for promotion to the next rank in any year.
(Article 16.1)

Deadlines for Award of Tenure, Promotion, Special Salary Increases

The deadlines for consideration are as set out in the University of Saskatchewan Faculty Association Collective Agreement and summarized by the Provost Office calendar

The date for renewal of probationary period and for the award of tenure or promotion is July 1 of the year following consideration.

The date for award of special increases for salary review is retroactive to July 1 of year prior to consideration.

Example: A faculty member completes Form 1 and updates his or her C.V. to include all items up until June 30, 2014. In the fall the faculty member is then considered both for tenure and for promotion to Associate Professor. The member is awarded both tenure and promotion, and both take effect July 1, 2015. That same fall, the faculty member is also awarded a special salary increase. The award of the special salary increase is retroactive to July 1, 2014, and is based on the member’s previous rank at the Assistant Professor level.

Committee Review

Renewal of Probationary Period

  1. Department Renewals and Tenure Committee
  2. College Review Committee

Tenure

  1. Department Renewals and Tenure Committee
  2. College Review Committee
  3. University Review Committee

Promotion to Associate Professor

  1. Department Promotions Committee
  2. College Review Committee

Promotion to Professor

  1. Department Promotions Committee
  2. College Review Committee
  3. University Review Committee

Category 4 Research and Scholalry Work and Category 5 Practice of Professional Skills

The assessment of scholarly work within the practice of professional skills is often a source of confusion. Faculty are assessed for promotion and tenure within the College Standards under either

a) Category 4 Research and Scholarly Work or

b) Category 5 Practice of Professional Skills:   Research and scholarly work is reflected within Category 5 as one of several components considered

The category that applies is determined at the time of appointment (confirmed in the letter of offer from the Dean) and reflects the nature of the duties involved. Most commonly, faculty within Basic Science Departments (those holding PhDs) are assessed under Category 4 Research and Scholarly Work; and those faculty appointed within Clinical Departments (practicing physicians) are assessed under Category 5 Practice of Professional Skills.