The definitions of an elective and outlined procedures are explained in Section IV, Item 4.6 of the Policies and Procedures for Certification and Fellowship publication available on-line at the Royal College of Physicians and Surgeons of Canada web site as follows:
Electives taken in an unaccredited setting may be accepted towards specialty or subspecialty training requirements if all of the following conditions are met:
- the resident must be enrolled in a recognized program at the time the elective is taken,
- the total duration of rotations taken at unaccredited sites must not exceed six (6) months of the total training for the specialty or subspecialty,
- the elective period is planned by the program director and the resident, which is then accepted by the program director as meeting the specialty training requirements,
- there is a clearly defined elective supervisor,
- there are clearly defined and understood educational objectives, and
- there is a well defined in-training evaluation system to include evaluation of the resident during the elective period that is based on the educational objectives of the elective and that is clearly understood beforehand by the resident, the elective supervisor, and the program director.
The following guidelines are to be followed when residents from other provinces apply to do electives in Royal College of Physicians and Surgeons of Canada or College of Family Physicians of Canada accredited residency training programs at the College of Medicine, University of Saskatchewan.
APPLICANTS: Please note that you must commence the elective application process at least two to three months in advance of the elective start date.
The resident makes their request to do an elective in writing to a program director or faculty member of the University of Saskatchewan. The faculty member must forward the request to the program director.
The program director must approve the elective and forward the request to the Elective Coordinator, Postgraduate Medical Education, College of Medicine, University of Saskatchewan.
If the program director is not the direct supervisor, then a letter from the supervisor must also be submitted to the Elective Coordinator.
The supervisor of the elective must have either a full or part-time appointment with the College of Medicine in order for the elective to be approved.
Prior to approval of the elective the Elective Coordinator, Postgraduate Medical Education, College of Medicine, University of Saskatchewan must receive:
- A copy of a letter of support from the resident’s current program director outlining approval of the elective, educational objectives, verification of good standing and that the resident will be funded by their home-based University.
- Proof that the resident is covered by CMPA in Saskatchewan for the dates of the elective. If the resident is not covered by CMPA, they are responsible for arranging for coverage themselves and are responsible for premium payments. CMPA can be contacted for more information regarding coverage at 1-800-267-6522.
- Proof that the resident is immune to Hepatitis B, has received vaccination for MMR, TdP and immunity to Varicella.
- Proof of ACLS certification.
Once the above are received, the Postgraduate Medical Education Office, College of Medicine, University of Saskatchewan will prepare the pink form required by the College of Physicians and Surgeons of Saskatchewan (CPSS) in order to be placed on the Educational Register. The Elective Coordinator will e-mail this form to the resident.
Residents are required to fully complete the pink CPSS form and submit to CPSS directly at firstname.lastname@example.org. The CPSS will require residents to supply a number of forms by e-mail. These forms will be provided to the resident by the Elective Coordinator. Residents are responsible for fees associated with the CPSS registration. The elective approval is contingent upon the resident being duly registered and in good standing with the College of Physicians and Surgeons of Saskatchewan.
The resident must provide a copy of the CPSS Educational Register license to the Elective Coordinator, Postgraduate Medical Education Office, College of Medicine, University of Saskatchewan.
Residents working within a health region will require temporary privileges. Privileges can be arranged as follows:
Within the Saskatoon Health Region:
The Saskatoon Health Region requires an application form and a current criminal record check. For more information, contact Natalie Haugan or Ashley Mann at the Registrar’s Office, Medical Affairs, Saskatoon Health Region.
Phone: (306) 655-0194
Phone: (306) 655-0193
Within the Regina Qu’Appelle Health Region:
The Regina Qu’Appelle Health Region requires an application form and a current criminal record check. Contact Cheryl Isted in the Practitioner Staff Affairs Office, RQHR at (306) 766-0727 or Cheryl.email@example.com.
Within the Prince Albert Parkland Health Region:
The Prince Albert Parkland Health Region requires an application form and a current criminal record check. Contact Deborah Wick at (306) 765-6403 or firstname.lastname@example.org.
Within other health regions, the resident will be responsible for ensuring appropriate privileges are in place.
Revised January 2012